Integrate Zapier with Trello
Learn how to add the Zapier Power-Up to your Trello board to automate workflows and connect with 6000+ apps including Google Sheets, Slack, and more.
This guide shows you how to add the Zapier Power-Up to your Trello board, enabling you to automate workflows and connect Trello with over 6000+ applications including Google Sheets, Slack, Gmail, and many more popular tools.
What is Zapier Integration?
Zapier is an automation platform that connects different web applications together. When you add the Zapier Power-Up to your Trello board, you can create automated workflows (called "Zaps") that trigger actions between Trello and other apps. For example, you can automatically create Trello cards from new Gmail emails, sync tasks with Google Calendar, or update spreadsheets when cards move between lists.
Key Benefits
- Reduce manual data entry across platforms
- Automatically sync information between Trello and other tools
- Create custom workflows without coding knowledge
- Connect with popular business tools like Google Workspace, Microsoft Office, Slack, and Salesforce
Prerequisites
Before adding the Zapier Power-Up, ensure you have:
- Admin or member permissions on the Trello board
- A Zapier account (free account available)
- Access to the applications you want to connect (Google account, Slack workspace, etc.)
Adding the Zapier Power-Up
In your Trello board, locate and click the "Show menu" button. This button is typically located in the top-right area of your board and may appear as three dots or a menu icon.
From the board menu that appears, click on "Power-Ups" to open the Power-Ups directory. This section contains all available integrations and extensions for your Trello board.
The Power-Ups directory will display various integration options. You can browse through the list or use the search functionality to find specific Power-Ups. Look for automation and productivity tools in the listings.
Locate and click on the Zapier Power-Up option. The listing will show "Zapier - Automate repetitive tasks so you can focus on your most important work. Zapier connects Trello to 1000+ apps." This opens the Zapier Power-Up details page.
On the Zapier Power-Up details page, click the "Add" button to begin installing the Power-Up to your board. This initiates the integration process.
A confirmation dialog may appear. Click "Add" again to confirm the installation. This final step adds the Zapier Power-Up to your board and enables the integration functionality.
Click the close icon to exit the Power-Ups menu and return to your board. The Zapier Power-Up is now successfully installed and ready for configuration.
Next Steps: Setting Up Your First Zap
After adding the Zapier Power-Up, you'll need to create your first automation (called a "Zap") to connect Trello with other applications:
- Visit zapier.com and sign in to your account
- Create a new Zap and select Trello as either the trigger or action app
- Authenticate your Trello account with Zapier
- Configure the specific trigger events and actions according to your workflow needs
Popular Zapier Automation Examples
Once the Zapier Power-Up is installed, you can create various automated workflows:
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Automatically create Trello cards from new Gmail emails, with the email subject as the card title and email content as the description.
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Create Google Calendar events when cards are moved to specific lists, automatically scheduling work based on your project status.
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Send automatic Slack messages to team channels when important cards are created, updated, or completed in Trello.
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Update Google Sheets or Excel Online with card information, creating automatic reporting and data tracking workflows.
Troubleshooting Common Issues
Ensure you have sufficient permissions on the board. Only board admins and members can add Power-Ups. If you're an observer, request admin access from the board owner.
Use the search function in the Power-Ups directory and type "Zapier". If it still doesn't appear, check if your workspace has restrictions on third-party integrations.
When connecting Trello to Zapier, ensure you're signed in to the correct Trello account. You may need to revoke and re-authorize the connection if you've changed passwords or account settings.
Start with simple automations like email-to-card creation before building more complex multi-step workflows. This helps you understand how Zapier triggers and actions work with your Trello boards.
Security and Privacy Considerations
When using Zapier with Trello, consider these security aspects:
- Zapier complies with Trello's data and privacy practices
- Review the permissions you grant when connecting applications
- Regularly audit your active Zaps and disable unused automations
- Be cautious when automating sensitive data between applications
Conclusion
The Zapier Power-Up transforms your Trello board into a central hub for automated workflows, connecting it with thousands of other applications. By following these steps, you've successfully installed the integration and can now create powerful automations that save time and reduce manual work.
Start by creating simple automations like email-to-card workflows, then gradually build more sophisticated multi-app integrations as you become comfortable with the platform. The key to successful automation is identifying repetitive tasks in your current workflow and finding ways to eliminate manual steps.